AI-powered quote comparison tool that finds the truly best bid
Bids arrive as PDFs, Word files, Excel sheets, and plain emails, and each one prices a slightly different scope. BidRanker reads them all, prices in what’s missing, and flags the risks, so you compare offers on equal terms.
Less time spent than comparing bids manually
Hidden costs found compared to manual checks
Risk flagging rate, based on test material
How BidRanker helps your comparison process
Example from the project demo – 12 bids
1st
On paper
→
3rd
Once missing items are priced in
Two items were left out of the bid. Priced at the median of the other valid bidders, they added an estimated 111 500 € to the comparison.
Features
Comparable price for every bid
Each bid gets one comparable price against the contract scope, with missing or excluded items estimated from the other valid bids. Ranks are shown side by side: actual vs. on paper.
Rejected and partial bids
Rejectable bids are listed separately with the reason (e.g. “updated 10.9., deadline was 4.9.”). Compare partial bids only for the items they cover. Mark offers whose validity expires before the contract decision.
Risks and terms, side by side
The Risks view lists every finding per bidder, sorted by severity, as a rule check, deviation, or reservation. The Terms view lines up the request for quotation’s requirements against each bidder’s terms in one table.
Clarification questions, ready to send
BidRanker drafts clarification questions for each bidder, ready to copy. Need something else? Ask the material in your own words, e.g. “Who is actually cheapest when the missing work is priced?” Export everything to Excel when you’re done.
Ask about anything within your bid stack – nothing will be neglected
Ask about the material in your own words, about prices, terms, exclusions, or single items.
Recognize this?
Comparing bids by hand hides more than it reveals
Prices are spread across PDFs, Word files, spreadsheets, and email threads. What’s missing is a way to compare them on equal terms before the decision date arrives.
Days go into side-by-side spreadsheets
One bid is a PDF, the next an Excel sheet, the third typed straight into an email. Someone rebuilds the comparison by hand, line by line.
The paper price isn’t the real price
An excluded item here, a 10 % advance payment there, an index clause in the small print. The lowest number on paper often isn’t the lowest offer.
Disqualifying details surface too late
A non-binding offer, a bid that arrived after the deadline, or a validity period that ends before the contract decision.
Findings are hard to verify
When a colleague asks “where does it say that?”, the answer is buried somewhere on page 14 of someone’s attachment.
Why Software Sauna?
We merge Nordic business culture with elite Mediterranean engineers
Trusted by well-known brands
Well-known European companies such as Suunto, Varjo, and Restolution rely on Software Sauna as a long-term software partner.
Eight years of experience – and counting
Since 2018, Software Sauna has built and maintained business-critical software for Finnish and European companies.
Your bids stay yours
Bid documents and pricing are handled confidentially, and only your team sees the comparisons.
“Throughout our partnership, Software Sauna has always been a flexible and transparent partner. They have played a great role in supporting Efecte’s growth and ensuring the success and quality of our software development.”
Topias Marttila
CTO at Efecte
Let’s talk!
Book a demo
Fill in the form, and I’ll set up a short call to see what BidRanker looks like in action.
Feel also free to call, email, or book a slot:
+358 50 5328 638
joona.komulainen@softwaresauna.com
Book a Google Meet
Cheers,
Joona Komulainen
Software Sauna